Get Started with RecruitHire

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Overview

RecruitHire by 500apps is an all-in-one recruiting software that allows you to add and track jobs, candidates, and a variety of other information. It enables you to hire without any hassle by utilizing an applicant tracker, career portal, job posting forms, and resume parser that are all built-in to the software to facilitate recruitment. Powerful Automations are available through RecruitHire and can be used to automate the hiring process by utilizing triggered questionnaires, email templates, and multiple levels of screening stages. Integrating RecruitHire with your existing email providers will make the hiring process much simpler.

This article provides an overview of how the RecruitHire app works and what you need to know to get started with RecruitHire.

Getting Started With RecruitHire

Go to 500apps suite > HR > RecruitHire

Getting Started with RecruitHire

Adding Groups in RecruitHire

Login to the application RecruitHire and click on Add Group

Adding Group

On the RHS popup, add the group name followed by a description, add members to the group and click on the Save button.

Add Group

Creating Job

Go to the Jobs section in the Group dashboard, and click on Add Job or + to add jobs to the group.

Creating Job

Add Job

On your RHS popup, fill in the title, description, hiring manager, recruiters, job type, number of openings, due date for job position, hiring pipeline, country , state, and job location and click on the Save button.

Add job

Dashboard

Once the Job is added the dashboard will get created as shown in the image.

Dashboard

Posting Job

Go to the job that you have created and click on the Post Job icon.

Posting job

Install the Bot (BotPath Chrome Extension) to your browser. Click on Post Job and select the Platforms where you want to publish the job, like LinkedIn or Naukri.

Posting job

View Job

Click on the View Job icon on the RHS side on the dashboard.

View job

After clicking on View Job, in a new window you can see the job posting with the required information.

View job

Add Candidate

Add Candidates to the job posted by clicking on the Add Candidates icon in the dashboard.

Add Candidate

After clicking on the icon on your RHS you will see a popup with details required to add the candidate for the job opening. Fill the required fields and click on Save button.

Add Candidates

Custom Fields

Click on Add More Fields in order to add custom fields relevant to candidates and job positions.

Custom Field

Custom fields can be added based on requirement as shown in the image below.

Custom Fields

Resume Parsing

Click on the Upload Resume option and Please upload the candidate's resume. The resume parsing software will search and extract candidate information like name, email address, skills, etc., and populate the candidate fields.

Resume Parsing

Maximum supported file size is 10MB (supported file formats are .doc, .docx, .pdf)

Filters

Click on the Filters icon on your RHS on Jobs dashboard. As shown in the image below.

Filter

Filter the required candidates through Filters Option.

Filters

Inbound Email Settings

Click on Inbound Email Settings to get job applications from potential candidates via email.

Inbound Email

Steps For Enabling Email Settings

Go to your mail settings and click on See all settings.

Inbound Email Step1

Click on “Forwarding and POP/IMAP” and paste the forwarding address and click on the Save button.

Inbound Email Step2

Click on the Proceed button on the popup that appears.

Inbound Email Step3

Click on the Verify button.

Inbound Email Step4

In RecruitHire a new candidate is created with a confirmation code.

Inbound Email Step5

Copy and paste the code into your email account and hit the Verify button.

Inbound Email Step6

At the end, click the Verify button in your email. Now, your help desk is ready to use.

Inbound Email Step7

Flow

Creating Flow

Click on Flows on the dashboard and click on Add Flow

Flows

Start creating flows as per your requirements.

Create Flows

Automations

Adding Automations

Click on the Automations on the dashboard and add automations by clicking on + Icon

Adding Automations

Select the trigger Name and Automation Type, click on Save Button.

Automations

Career Portal

Domain settings

Click on the Settings icon towards your right and select Domain Settings.

Domain Settings

Select the App Level or Group Level based on your requirements. App Level has a default url for Career Page, or you can set a custom shortcut url for your business. After selecting the desired option, click on the Save button.

Domain Setting

CName Setup

If you need to set a domain exclusively for your business, it is possible by adding CName and clicking on the Verify button as shown in the image below.

CName Setup

Pipelines

Click on the Settings icon towards your RHS and choose Pipeline from the default list.

Pipeline

Now click on the Default Pipeline available or click on +Add Pipeline to create a customized one as per your requirements.

Pipelines

Integrations with Other Apps

Click on Apps in the Dashboard.

Integration

Click on the application required and integrate it.

Integrations

Allow Acess to the application.

Access Application

Select what 500 apps can access an click on Continue

Continue Application

Email Templates

Click on Settings Icon in the Dashboard, and click on Email Templates.

Email Templates

There are 4 pre-defined templates available, choose accordingly or you can also create your own templates by clicking on + Add Email Templates on the RHS.

Add Email Templates

Enter the Name of the template followed by the Subject of the email template, body and click on Save button.

Save Templates

Kanban Boards

Go to the Candidates tab and select View Type of template on you RHS. The below shown is List View.

List View

Select Kanban View on your RHS.

kanban View

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